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1. How can I get my transcript and student certificate?

You may receive the student certificate and transcript through e-devlet.

It is also possible to request a document with an electronic signature from the OBS. You may access the screenshot showing the document request process here. Then you may download it from the same screen once the signature process is completed.

* Hard copy documents can be received after one working day at the earliest. In order to avoid any delays, it is recommended that you make your document requests considering this point.

2. I lost my student ID card, what should I do?

If you have lost your student ID card or want to change it for any reason, you must fill Declaration Form for Missing Student ID Card published on iber.ihu.edu.tr, under For Students> Documents section and send studentaffairs@ihu.edu.tr after paying 20 TL card fee to Financial Affairs Department. Based on the payment confirmation, your new card will be prepared and you will be informed to receive it.

Note: Due to the pandemic, payments are made online. You may access the online payment system through https://iber.ihu.edu.tr/PrivatePay address.

3. The information on my national ID card has changed, where should I inform?

If the information on your national ID card has changed after commencing your studies at Ibn Haldun University, you are required to notify the Student Affairs Department with a petition containing the change along with the verifying documents.

4. My address and contact information has changed, where should I inform?

When your address and contact information change, you may update them through Contact Information section of OBS.

5. How can I get a document showing the disciplinary record?

You can send your disciplinary record document request to studentaffairs@ihu.edu.tr.

6. I need an official letter about my enrollment status at the university. How can I get?

The department where the document you have requested will be prepared may vary depending on the content of the document. Accordingly, you need to apply:

to Student Affairs for your document requests related medium of instruction,

to your graduate school for your document requests related to your thesis process,

to the School of Foreign Languages for your document requests related preparation program.

Contact information of the relevant departments take place in Internal Contact Guide, which is on iber.ihu.edu.tr, under Corporate section.

1. What is course withdrawal?

If you give up taking a registered course after the add-drop period is over, you can apply for withdrawal until the last working day of the 8th week following the beginning of the start of the courses.

Although, there is no withdrawal right in the first two semesters of undergraduate programs, undergraduate students can withdraw from maximum of 6 courses in total while this number is 3 for graduate students. 

2. How can I apply for course withdrawal?

The withdrawal application is carried out by filling out the Course Withdrawal Form and sending it to studentaffairs@ihu.edu.tr address. It is a must to receive the advisor’s approval for your course withdrawal process to be finalized. Otherwise, your course registration application will be invalid.

You may access course withdrawal form through iber.ihu.edu.tr, under Corporate>Documents section of Forms category.

3. Will the withdrawn course be evident on my transcript?

The withdrawn course takes place among the relevant semester’s courses and is shown with W (Withdrawal) grade. W grade is not included in the GPA, it only shows that the course is withdrawn in the relevant semester.

4. Do I have to repeat the withdrawn courses?

If it is a compulsory course, you need to choose the same course and succeed in order to be able to graduate. If you have withdrawn from an elective course, you do not need to repeat the same course when you succeeded by choosing another course from the same group.

1. Where can I see my course grades?

You may see the final grades awarded through Student Information System by logging in with your username and password.

2. Where can I learn the standing of letter grades and grade letter scale?

The detailed information pertaining the letter grades and other grade marks used in our University take place in Article 28 of Regulation on Undergraduate Education and Article 15 of Regulation on Graduate Education. The equivalency of these success grades in 100-point grade scale is not ascertained, and the determination of letter grades and their correspondence in grade points is left to the discretion of relevant course instructor.

3. What are general point average and semester grade point average, how are they calculated?

Semester grade point average is the average of courses registered in the relevant semester while GPA (General Point Average) is the average of all registered courses. It is calculated by dividing the sum of multiplication of success grades’ coefficients with ECTS credits of the courses to the total ECTS credits of the courses.

4. What does conditionally successful mean?

C-, D+ or D grades are conditionally successful grades. If your GPA is above 2.00, you are deemed successful for the relevant courses. However, if your GPA is below 2.00, you need to increase your GPA by repeating these courses. Thus, the condition for these grades to be deemed successful is having a GPA above 2.00.   

5. Who are the students on probation?

The students who have the GPA below 2.00 at the end of any semester are deemed the students on probation. The students on probation cannot register for additional courses than their regular credit load. However, as of the end of the fourth semester of the undergraduate studies, the students having a GPA below 1,80 should primarily repeat the failed courses, courses graded below C to raise their GPAs or non-registered courses of the previous semesters.

6. How can I object to my grade?

You may request a reexamination of your exam paper by the course instructor in three working days following the announcement of exam results. The result of your appeal should be notified within three days at the latest upon the evaluation. If you want to appeal once more, you need to apply to the relevant Dean's Office / Graduate School Directorate within five working days along with the petition of appeal. The applications made after the deadline are not accepted.

Your application is finalized within seven working days and you are notified in writing. If the grade change is deemed required, School/ Graduate School Board of Directors takes decision and informs Student Affairs Department.

7. What should I do to take make-up exam?

In case you could not take the final exam, you can apply to the relevant School/Graduate School Directorate within five working days following the exam date with a petition specifying your excuse. If you have an excuse related with health, you are required to attach your health report, which is approved by the relevant School/Graduate School Directorate, and if another excuse is present, the document proving it must be attached. If your excuse is deemed valid by the relevant FYK/EYK, you are entitled to take the make-up exam on the announced date. If you do not take the make-up exam or your excuse is not accepted, the relevant exam grade is considered “0”.

8. Do I have to right to take retake exam?

The programs in which the retake exams will be offered is determined by the University Senate’s decision and the retake exam dates are announced in the academic calendar. In the courses that offer retake exams, the students who failed in the final exam or have a right to take the exam but unable to attend due to an excuse accepted by FYK are entitled to take retake exam.

9. What should I do to take single course exam?

If you have only one course to graduate within the maximum education period or can provide at least 2,00 average as a result of the single course exam, you can take single course exam within fifteen days following the end of the final exams upon the decision of the School Board of Directors as long as you met the attendance requirement of the course and completed its mid-term studies. For this, you need to apply to the relevant Dean’s Office within five working days at the latest before the announced date of the single course exam in the academic calendar.

1. Can I take a leave of absence for any particular reason?

The students wishing to take leave fill Leave of Absence Form and apply to the relevant Dean’s Office/Graduate School Directorate within fifteen working days at the latest after the occurrence of the excuse. Those whose excuses are deemed valid by FYK/EYK are considered on leave for the relevant semesters.

You may access the form through iber.ihu.edu.tr, under Corporate>Documents section of Forms category.

The students who want to request leave for other reasons apart from the reasons set forth in Article 34, first clause of the Regulation on Undergraduate Education and Article 22, second clause of the Regulation on Graduate Education must apply by the last working day of the fourth week, following the beginning of the courses at the latest.

2. How many semesters can I take leave of absence? 

Undergraduate students have the right to take leave maximum of four semesters while graduate students have maximum of 3 semesters. Students can take leave maximum of 2 semesters at a time.

3. Is the leave period included in my study period?

Leave period is not included in the study period.

4. Will my scholarship be paid during my leave of absence?

Within the leave period, the scholarships granted by the University are discontinued.

5. Will I get a refund when I take leave of absence?

For each semester that the student will be considered on leave, 5% of annual program fee in undergraduate programs and 5% of total program fee in graduate programs are collected. The students are not charged a fee when they request the leave of absence with the following excuses:

Having health problems documented by a report from a full-fledged health institution,

Documenting the natural disasters of permanent residence area by a document given by the highest civilian authority of the region,

Certifying that his / her spouse or first-degree relatives have no other persons to look for them in the event of an emergency sickness,

Losing the right of deferment of military service or recruitment because of deferment removal decision,

Arrest or detention of the student,

Having a conviction that does not require the student to be sentenced from higher education institution according to the provisions of Bylaw on Student Discipline in Higher Education Institutions

Maternity leave request

Occurrence of other reasons that the relevant School Board of Directors will consider as valid and rightful.

6. How can I apply for disenrollment?

The students wishing to leave the University should fill “Exmatriculation Form” and submit it to the relevant School/Graduate School after having it signed by the relevant departments that are specified on the form. Upon the notification of FYK/EYK decision to the Student Affairs Department, the disenrollment process is completed.

You may access exmatriculation form through iber.ihu.edu.tr, under Corporate>Documents section of Forms category.

7. When I may be subject to dismissal?

The students who complete their maximum period of study in preparation, undergraduate and graduate programs, in graduate programs those who do not fulfill academic requirements specified in Regulation on Graduate Education and those who are expelled from the University as per the provisions of Bylaw on Student Discipline in Higher Education Institutions are dismissed.

8. What is the scope of academic requirements specified in Regulation on Graduate Education?

In thesis master’s programs,

to complete the credit courses and the seminar course specified in the curriculum of the program at the end of four semesters, to fulfill the success requirements, to complete thesis work within the maximum period of study and to defend the thesis

to be successful in the thesis work

for students whose thesis needed correction, to defend the thesis within maximum of three months and to be successful at the thesis defense

In PhD programs,

for students who are admitted by undergraduate and master’s degree, to complete the required credit courses within four and six semesters respectively, to provide the minimum GPA determined by the University, and to complete thesis work within this duration,

to successfully complete the proficiency exam,

to defend the students within three months for students whose thesis proposal is rejected and who want to continue the program with the same advisor and to defend the thesis within six months for students who change their thesis advisor and/or thesis subject, and to be successful at the thesis defense,

not to be unsuccessful for twice successively or three times consecutively at the thesis work.

9. How long is the maximum period of study?

The maximum period of study for the compulsory preparatory program in which the medium of instruction is partially or fully English is two years.

The period of undergraduate programs is maximum of seven years starting from the semester when the courses are offered in the registered program, regardless of students have registered or not for each semester. (See Regulation on Undergraduate Education, Article 33)

The period of thesis master’s program is maximum of six semesters starting from the semester when the courses are offered in their registered program, regardless of they have registered or not for each semester. (See Regulation on Graduate Education, Article 26)

The period of non-thesis master’s program is maximum of three semesters starting from the semester when the courses are offered in their registered program, regardless of they have registered or not for each semester. (See Regulation on Graduate Education, Article 30)

The period of PhD programs, except the scientific preparation, is respectively maximum twelve and fourteen semesters for those who are accepted to the master’s degree with thesis or PhD programs. This period is valid starting from the semester when the courses are offered in their registered program, regardless of they have registered or not for each semester. (See Regulation on Graduate Education, Article 35)

10. Am I eligible for tuition refund after the disenrollment?

When the students have applied for disenrollment by the last day of the add-drop period, they are not charged a tuition fee. The undergraduate students who apply after this period are charged 25% of the semester’s tuition fee while the graduate students are charged the whole tuition fee of the semester.

To be eligible for a refund within the scope of relevant legislative provisions, the student should not be in debt to the University and should return the allocated equipment undamaged.

1. Can the previously taken courses in other higher educations be substituted in Ibn Haldun University?

The substitution of previously taken courses in other higher education and their equivalencies in our University depends on the relevant FYK/EYK decision. For your course transfer requests, you need to apply to your School/Graduate School with your transcript and course content of the relevant course.

The courses to be substituted should be achieved by corresponding C grades for undergraduate students and B grades for graduate students. The similarity of the course contents and credits are examined. While in courses to be substituted as elective, the content similarity is sought, the content similarity should be at least 80% percent in the compulsory courses.

2. How are the courses transferred from another university shown on my transcript?

The courses that are approved to be transferred with FYK/EYK decision take place under the transfer courses section of your transcript and are included in GPA by being shown with the equivalent grades of our University’s grading system.

3. Is there a limitation on the number of courses that I can transfer?

The total ECTS credits of the courses to be transferred cannot exceed 65% of the total ECTS credits of the relevant curriculum. 

4. How can I be exempted from a course?

For the students who are wishing to be exempted from a compulsory course, the relevant School/Graduate School can hold an exemption exam. Those who are successful in the exam are exempted from the course and the relevant course is shown with an E grade on the transcript. The exempted courses are not included in GPA but are calculated within the total ECTS.

5. Can you provide detailed information on the exemption exams?

Schools/Graduate Schools can hold exemption exam before the beginning of the semester upon the student requests and the exam date is announced to the students. According to the exam results, the student information who are exempted from the relevant courses are Student Affairs Department is notified through FYK/EYK decision. For further assistance on the content and dates of these exams, the relevant Schools/Graduate Schools can be contacted.

You may find the contact information of the department secretariats through Internal Contact Guide, which is on iber.ihu.edu.tr, under Corporate section.

6. I have a certain level of proficiency in the language course that I want to register for. What should I do to meet the prerequisite requirement?

You are required to attend the placement test that is held by the School of Foreign Languages department before the semester starts. The School of Foreign Languages announces the results of these exams and the Student Affairs Department is informed through an official letter. The relevant arrangements are made on the system pertaining to the course for which the prerequisite is met.

7. What should I do to substitute the courses taken in my exchange program at Ibn Haldun University?

While you need to apply to your School/Graduate School to initiate the decision process on taking courses from another university by submitting your education agreement, you also need to apply to your School/Graduate School for the courses to be substituted with your transcript upon your return.

1. How the graduation process is carried out, what should I do to initiate the process?

At the end of each semester, the students who are eligible for graduation are determined by the relevant Schools/Graduate Schools. The students are responsible for completing exmatriculation procedures before the graduation process is started. Exmatriculation procedures are carried out by completing the approvals from relevant departments that is on the examtriculation form. In order to get the required approvals, all of obligations towards the University must be fulfilled. Otherwise, a student who cannot disenrolled from the University cannot graduate.

The status of the students whose exmatriculation process is completed in FYK/EYK is evaluated and Student Affairs Department is informed of graduation decision taken for those.

The graduation and diploma process of students to be graduated is initiated by the Student Affairs Department. Until the diplomas are printed, the students are given interim graduation certificate for only once. All graduates are given a diploma supplement and a graduation transcript along with the diploma. 

2. How do I graduate?

In the undergraduate programs,

the students who successfully complete all the courses of the registered program, whose GPA is at least 2.00, and those who fulfill their obligations such as internship and graduation projects are entitled to obtain a bachelor’s degree.

the students who fail to complete the undergraduate program but complete all the courses in their curriculum until the end of the fourth semester with a GPA minimum of 2.00 are granted an associate degree upon their request in accordance with the provisions of the Regulation on Undergraduate Degree Education and Examination. For other details, please view Regulation on Undergraduate Degree Education and Examination Article 30.

In thesis master’s programs,

The students who succeed thesis master's program courses with at least a GPA of 3.00 within the scope of the registered program, and successfully complete the thesis and fulfill the other graduation requirements determined by the Graduate School within thirty days are entitled to receive Master’s Degree Diploma. For other details, please view Regulation on Graduate Degree Education Article 28 and 33.

In the non-thesis master’s degree programs,

The students who succeed master's courses with at least a GPA of 2.50 within the scope of the registered program, successfully complete the thesis and fulfill the other graduation requirements determined by the Graduate School within thirty days are entitled to receive Non-Thesis Master’s Degree Diploma. For other details, please view Regulation on Graduate Degree Education Article 32 and 33.

In the PhD programs,

Within the stipulations of the registered program, the students who succeed PhD courses with at least a GPA of 3.00 and those who pass the qualifying exam, thesis proposal defense, and thesis exam are entitled to receive PhD Diploma. For other details, please view Regulation on Graduate Degree Education Article 41 and 42.

3. Where can I see how much of my graduation obligations are met?

You may see the registered program’s graduation obligations and which obligations are met through the taken courses on Student Information System, Course and Semester Operations> Curriculum Status section.

4. When can I receive my diploma?

At the end of each semester, the diploma printing process is initiated for students who complete the registered program and are entitled to graduate. Our graduates who need graduation certificate during the printing process until the delivery, can obtain their document through e-Devlet.

1. How are the admissions for international students carried out?

YÖS (International Student Exam) results are not requested from the students wishing to enroll in our University but the exam results that the students can submit during application are taken into consideration for success evaluation. The applications made during the application period are examined by International Office Department and the candidate list who meet the application requirements is sent to International Student Admission Commission to be evaluated. The scholarships to be granted to those who are successful as a result of the evaluation are determined and presented to the University Board of Directors for the final admission. The enrollment process of candidates who are admitted to the University through University Board of Directors decision is conducted by the Student Affairs Department.

2. What are the scholarships granted for the international students?

Upon the evaluation of International Student Admission Commission, international students can be admitted as full fee-paying students, or with 25%, %50 or 75% discount.

3. Which documents are required for international students’ enrollment?

Upon receiving acceptance letters, international students arrive to Turkey through legal channels and submit English or Turkish translations and originals of all the documents required for enrollment.

You can view the Registration Guide for the documents requested during the enrollment process.

4. What is a student residence permit?

The residence permit is a document issued for international students coming to Turkey. It shows that international students legally reside in Turkey. After the enrollment process, international students need to apply to Provincial Directorate of Migration Administration to obtain their residence permit and submit a copy of it to Student Affairs department. It is required to have current residence permit of the students in student folders. For this reason, after the renewal of expired permits, it is our students’ responsibility to send their current permit copy to the Student Affairs Department.

5. How to obtain a residence permit?

Residence permit applications for international students admitted to our University are carried out at our University, through International Office Department. For further information on residence permit procedures, you can contact international@ihu.edu.tr address.

6. What is equivalency certificate and how it is obtained?

Equivalency certificate is a document showing that the education degree of the secondary school you have graduated is equivalent to those in Turkey. Without this certificate, it is not possible to enroll in any university in our country.

To be able to obtain equivalency certificate, you need to apply to Embassy of the Republic of Turkey in your country or to the Provincial Ministry of Education in your area of residence in Turkey.